Privacy Policy

Last updated: October 2026

1. About Us

Haf Accountancy is the trading name of Haf Accountancy Ltd, a company registered in England and Wales under company number 17073490.

Registered office:
Llwyn Teg, Llanuwchllyn, Bala, Gwynedd, Wales, LL23 7TY

For the purposes of data protection legislation, Haf Accountancy Ltd is the data controller for personal information we process in connection with our business and services.

If you have any questions about how we handle your personal information, please contact us at info@hafaccountancy.co.uk.

2. Information We Collect

Depending on how you interact with us, we may collect:

• Your name and contact details, including email address, telephone number and postal address.

• Information submitted through our website contact form.

• Business details, such as your business name, company number and business address.

• Financial, accounting and tax information needed to provide our services.

• Identification and verification information required to meet our legal and regulatory obligations.

• Correspondence, instructions and other information you provide to us.

When providing accountancy services, we may also process personal information relating to individuals connected with your business, such as employees, directors, shareholders, customers and suppliers.

Our website may also collect limited technical information, such as your IP address, browser type, device information and pages visited. Cookies may be used as described in our Cookie Policy.

3. How We Use Your Information

We may use your personal information to:

• Respond to enquiries and provide information about our services.

• Assess prospective client relationships.

• Provide bookkeeping, VAT, accounts and tax services.

• Prepare accounts, tax returns and other financial information.

• Communicate with you about your affairs, deadlines and services.

• Manage client relationships, billing and administration.

• Meet our legal, regulatory, professional and anti-money laundering obligations.

• Maintain appropriate business records and protect our legitimate interests.

• Manage and improve our website and services.

• Send relevant marketing communications where permitted by law.

We will only use your personal information where we have a lawful basis to do so.

4. Lawful Basis for Processing

Depending on the circumstances, we may process your personal information because:

• It is necessary to perform a contract with you or take steps at your request before entering into one.

• We have a legal obligation to process the information, for example to meet tax, accounting or anti-money laundering requirements.

• We have a legitimate interest in processing the information to operate and manage our business, provided this does not override your rights.

• You have given consent, where consent is required.

Where we process special category information, we will do so only where an appropriate condition under data protection legislation applies.

5. Sharing Your Information

We treat client information as confidential and only share it where there is an appropriate reason to do so.

Depending on the services we provide, this may include sharing information with:

• HM Revenue & Customs and other relevant public authorities.

• Companies House where required.

• Accounting, practice management, cloud storage and other software providers used to provide our services.

• Banks and payment providers where necessary.

• Professional advisers where appropriate and authorised.

• Regulatory and professional bodies where required.

• IT, website hosting and other service providers supporting our business.

• Law enforcement or other authorities where required or permitted by law.

We do not sell your personal information to third parties.

Where third-party providers process information on our behalf, we take appropriate steps to ensure that suitable data protection arrangements are in place.

6. Keeping Your Information Secure

We take appropriate technical and organisational measures to protect personal information against unauthorised access, loss, destruction, alteration or disclosure.

Access to personal information is limited to those who need it for legitimate business, professional or legal purposes.

While we take reasonable steps to protect your information, no electronic transmission or storage system can be guaranteed to be completely secure.

7. How Long We Keep Your Information

We keep personal information only for as long as necessary to provide our services and meet our legal, regulatory, professional and record-keeping obligations.

The length of time we retain information depends on its nature and the circumstances in which it was collected.

When information is no longer required, we will securely delete or dispose of it, subject to any continuing legal obligations.

8. Your Rights

Under applicable data protection legislation, you may have the right to:

• Access the personal information we hold about you.

• Ask us to correct inaccurate or incomplete information.

• Request deletion of your information in certain circumstances.

• Request that we restrict how we use your information in certain circumstances.

• Object to certain processing, including direct marketing.

• Request transfer of your information where applicable.

• Withdraw consent where we rely on consent to process your information.

These rights are subject to certain conditions and exemptions, including circumstances where we are legally required to retain information.

To exercise your rights, please contact us at info@hafaccountancy.co.uk. We may need to verify your identity before responding.

You also have the right to complain to the Information Commissioner's Office (ICO) if you believe your personal information has been handled unlawfully.

9. Cookies and Third-Party Websites

Our website may use cookies and similar technologies to ensure it functions correctly and, where applicable, to understand how visitors use the site.

Where required, we will obtain consent before using non-essential cookies.

Please see our Cookie Policy for further information.

Our website may also contain links to third-party websites. We are not responsible for the privacy practices or content of websites that we do not operate.

10. Changes and Contact

We may update this Privacy Policy from time to time to reflect changes to our business, services or legal obligations. The latest version will always be published on our website with the date it was last updated.

If you have any questions about this Privacy Policy or how we handle your personal information, please contact:

Haf Accountancy Ltd
Llwyn Teg, Llanuwchllyn, Bala, Gwynedd, Wales, LL23 7TY
Email: info@hafaccountancy.co.uk

If you remain dissatisfied, you can contact the Information Commissioner's Office through its website.

© 2026 Haf Accountancy. All rights reserved.